Our data privacy notice details how (MOBILEIT@PPS.COM LIMITED, Tyre Intelligence Europe, mobileIT@pps) will collect personal data from you, why it is being collected, how we will use it and to whom we might disclose it if necessary.
mIT@ is committed to complying with the UK’s data protection law and the EU General Data Protection Regulation (GDPR) for the protection of personal data, as well as the principles of data security in the configuration of our services. If you have any questions about this privacy notice or how we use your personal data, please contact our Data Protection Officer (email@example.com).
When entering into or seeking to enter into a contractual relationship with mIT@ you will in most cases need to disclose the following:
We collect, store and use elements of your personal data to administer your account and to provide the products and services you have requested from us. We will ask for consent to obtain this data, please note if you do not provide consent we may be unable to provide full elements of service provision. We also review and record / store telephone cals and electronic communications for quality / customer service purposes.
Where some mIT@ customers make use of our software packages such as Midas B2C, e-jobsheet and TiDaeX which pass some Personal Data, such as:
via the internet, where possible it is encrypted and done so securely. In these circumstances, mIT@ is acting as a Data Processor. Data captured as part of this processing is stored by requirement for a period of time necessary to the function before it is undergoes automated deletion. Under the GDPR, you have the right to ‘block’ or request the deletion or removal of personal data to prevent further processing. This right to erasure is also known as ‘the right to be forgotten’. These requests can be made to our Data Protection Officer (firstname.lastname@example.org).
For mIT@ Cloud hosted customers all data stored within the platform is within our customers own segmented data set which can be controlled by the customer.
The following data is collected and stored by mIT@:
However, if you visited this site in response to an e-mail or other personalised communication that includes a reference number, this may be used to personalise your visit experience and make subsequent interaction exclusive to you. All such personal data interaction will be carried out in accordance with the Data Protection Act.
In line with our data protection obligations, we will ensure that this retention period is not excessive, and that the data is only retained for as long as is necessary for the purposes for which it was collected. If you wish to know more, or if you wish to identify the exact retention periods, please contact our Data Protection Officer (email@example.com).
The data listed above is only analysed for statistical purposes and for improving our internet presence, then it is deleted. We will not attempt to personally identify you from your IP address unless required to as a matter of law or regulation or in order to protect our rights, or other customers’ rights.
If you have chosen to opt-in to our direct marketing communications, we will use your information to tell you about products and services available from us which may be of interest to you. We may also use your information to tell you about products and services from our approved partners.
You have a right to opt-out of our direct marketing communications at any time. You can opt-out by following the unsubscribe instructions at the bottom of the communication or by emailing firstname.lastname@example.org.
Please note that this data privacy notice only applies to mIT@ and we are not responsible for, and have no control over, information that is submitted to or collected by third-parties, such as those where our website may provide links and banner advertisements to third-party sites. Since we do not control these websites, you are responsible for reviewing and abiding by the privacy policies of these third-party sites to ensure they comply with the applicable data protection regulations.
Where possible, mIT@ will take steps to erase any personal data that is no longer necessary for the purposes for which it is collected or otherwise processed, or if you have withdrawn consent for its processing and retention.
As a general rule, if you currently have a contract or intend to enter into a contract with mIT@, we will store the data for a period of six years for compliance with our general legal obligations and for the exercise or defence of any legal claims.
Under the GDPR, you have the right to ‘block’ or request the deletion or removal of personal data to prevent further processing. This right to erasure is also known as ‘the right to be forgotten’. Specific circumstances in which you can request the deletion or removal of personal data includes:
Here at mIT@ we take your privacy seriously and the information we hold about you is confidential. We will only disclose it outside mIT@ when:
If you give us false or inaccurate information and fraud (in any form) is identified, details will be passed to the fraud prevention agencies. We and other organisations may also share, access and use this information to prevent fraud and money laundering, for example when:
In addition, law enforcement agencies may access and use this information.
In order to protect the personal data collected from you by mIT@ against accidental or deliberate manipulation, loss, destruction or the access of unauthorised persons, technical and organisational security measures are constantly improved as part of our technological development. In addition, our employees, subcontractors and other support staff are obligated to observe confidentiality and data privacy.
Any access to your data that is stored at our company only takes place through an encrypted connection. By using the most up-to-date firewall systems, we provide the best possible protection for your data. Our website, as well as our Customer Management System is encrypted using a TSL (Transport Layer Security) connection.
Wherever possible, we have tried to create a secure and reliable website for our users. However, you recognise that your use of the Internet and our website is entirely at your own risk and we have no responsibility or liability for the security of personal information transmitted via the Internet.
All passwords and usernames allocated to you must be kept secret and must not be disclosed to anyone without our prior written authorisation. You must not use any false identity in email or other network communications and you must not attempt or participate in the unauthorised entry or viewing of another user’s account or into another system.
You must not use the services and/or network systems or any part thereof for fraudulent activities, or to breach another organisation’s security (cross-network hacking). This is an illegal act and prosecution under criminal law may result. You must not use any computers, computer equipment, network resources or any services provided by us for any illegal purpose, or for accessing, receiving or transmitting any material deemed illegal, indecent, offensive or otherwise unacceptable under UK law.
We will monitor network traffic from time to time for the purposes of backup and problem solving and in order to ensure that you are not misusing any of the services provided to you.
If at any time we become aware that your data has been compromised, or that a breach of our systems and controls has occurred, which has an impact on the security of your data, we will notify the Information Commissioner’s Office, and you, without undue delay.
You have the right to request access to a copy of the personal information that we hold about you. This is also known as a ‘Subject Access Request’. This information is provided to you free of charge. However, we can refuse to respond or charge a ‘reasonable fee’ of £25 inc. VAT when a request is manifestly unfounded, excessive or repetitive.
We will provide this information in a structured, commonly used and machine-readable form such as a CSV file. This allows you to move, copy or transfer personal data easily from one IT environment to another in a safe and secure way, without hindrance to usability.
If you would like to submit a Subject Access Request, please contact our Data Protection Officer (email@example.com) in writing. We will respond to your request without delay and at the latest, within one month of receipt of your request.
If you believe the personal data we hold about you is inaccurate or incomplete, you have the right to rectification. Where possible, we will also inform any third parties to whom we have disclosed the personal data in question to so they can rectify their records.
We will typically respond to your request within one month, although this can be extended by two months if your request for rectification is complex.
You have the right to withdraw your consent for us to collect, process and store your data at any time. If you wish to withdraw your consent, please confirm this in writing to our Data Protection Officer.
If you have a complaint about any aspect of data protection or if you feel your privacy has been breached by us, we would like to hear from you. To help us investigate and resolve your concerns as quickly as possible, please contact our Data Protection Officer.
If you are unhappy with the final response you have received from mIT@, you have the right to complain to the supervisory authority, the Information Commissioner’s Office (ICO) within three months of your last meaningful contact with us. You can call the ICO on 0303 123 1113 or by visiting their website: https://ico.org.uk/.
Due to the further development of our website, government regulations or the implementations of new technologies, this policy will be reviewed, and may change, from time to time. mIT@ reserves the right to change this data protection information at any time with effect for the future. The revised policy will be posted to this page so that you are always aware of the information we collect, how we use it and under what circumstances we disclose it. We therefore recommend you read the current data protection information again from time to time.
Last updated: 11 May 2018
Date of Next Review: June 2018
Data Protection Officer
Draycott Business Park
By Phone: 01453 891000
By Email: firstname.lastname@example.org